Careers at Human Services Association
Early Childhood Education Manager
Posted: August 2, 2022
PROGRAM: Multiple Program & Locations
STATUS: Full Time - Non-Exempt
REPORTS TO: Director, Early Childhood Education
Human Services Association requires proof of COVID-19 vaccination as a condition of employment.
The Education and Early Childhood Development content area is an integral part of the larger system of services provided by Head Start, Early Head Start, and State Preschool programs. It plays an important part in supporting the goals of the program. This position is responsible for the education and early childhood development portion of the Head Start Performance Standards and State Preschool programs. This includes working to ensure implementation of an early childhood education curriculum and providing educational resources for staff and parents, ensuring compliance with performance standards and recognized best practices in the field of early childhood education. The position ensures the education and child development services are supported by staff with training and experience in areas that include the theories and principles of child growth and development, early childhood education and family support.
The Early Childhood Education Manager (ECE Manager) is responsible for overseeing the day-to-day function of education program operations and professional development within Early Head Start and Head Start programs, and the California State Preschool Program (CSPP) programs within the Early Childhood Education Department. The ECE Manager is responsible for the monitoring of the provision of high-quality early childhood services that embed responsible and effective teacher-child interactions; the facilitation and implementation of a research-based curriculum that aligns with the Head Start Early Learning Outcomes Framework (HSELOF) and Preschool Learning Foundation (PLF): Ages Birth-Five and ultimately prepares children to be school-ready. The ECE Manager monitors the instructional activities and classroom environments, including but not limited to child observations, child portfolio collection, lesson planning, parent and teacher conference activity and will review child assessment data for quality assurance and implementation. In addition, the ECE Manager will monitor general documentation of child data in the agency database for accuracy and completion. The ECE Manager works in collaboration with staff and community for the coordination of comprehensive program services in education. The ECE Manager will maintain a supportive supervisory relationship with staff and volunteers; work with other Specialists and staff to ensure program compliance and monitors program activities; and ensure the program meets or exceeds funding source requirements based on the performance standards, Title 22, Title V regulations and other relevant regulations in all ECE programs.
In addition, this person will be assisting in carrying out administrative duties such developing and managing budgets, supervising education personnel, strategic planning, self-assessment and monitoring, assisting in the development of funding applications. This person will also take the lead in developing and administering the school readiness plan as it pertains to the Head Start and Early Head Start programs, developing and administering training plans and overseeing education staff.
DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Collaborate with the Director of ECE and supervisors to carry out funding contract administrative duties (e.g. program reviews/data analysis, EHS/HS annual reports, CDE Program Self-Evaluation, annual updates to service area plans, etc.)
• Support program quality improvement by aggregating and analyzing child outcome data, teaching practices data, etc. as required by contract and program need; collaboratively develop quality improvement plans based upon data results; create and plan for sharing results with program teams
• Participate in the planning, writing, and development of funding applications
Compliance and records:
• Support efforts to ensure compliance with licensing, EHS/HS Performance Standards, CDE requirements, CACFP standards, Title 5 & 22, and all other program regulations, policies and procedures
• Support efforts to ensure that all program documentation, reports, and files are complete, accurate, and current; ensure accurate, complete, and confidential maintenance of children’s records; conduct monthly review of children’s files
Policies and program planning:
• Participate in the planning, implementation, review, and updating of annual program goals/objectives, policies/procedures, and activities to ensure compliance with relevant performance standards and achieve the implementation of the program’s mission, objectives and performance standards
• Working with educations supervisors, create yearly timelines and scope of work for education staff
• Complete monthly report of early education progress, assessment tools, quality improvement updates, progress toward school readiness goals, and other topics as requested by the Director of ECE
• Generate program data for Performance and Quality Improvement (PQI) efforts and participate in PQI rotations for Early Education Programs presentations as needed
• Participate in management meetings as needed and one-on-one semi-monthly supervision meetings with education staff and other specialists
• Work with the Lead Teachers to conduct bi-weekly meetings
Parents, Caregivers, and Community
• Together with the Family Services Specialist, Parent Engagement Coordinator, and Quality Systems & Planning Specialist coordinate implementation of annual parent survey across all early education programs, aggregate data, and create a plan of action based on the outcome of the surveys
• Serve as a representative to the community and attend meetings, as needed
• Participate in the hiring, orientation, supervision and training of early education teachers, home educators, child development specialists, mentors/coach and other staff, as needed, to ensure that they have the support and guidance needed to provide quality services to children and families; monitor performance of staff and complete annual performance evaluations and development plans; plan and oversee performance evaluations of staff in collaboration with supervisors.
• Oversee staff training and development for reporting staff and collaborate in Agency staff development planning and delivery; assist staff in becoming members of the professional early childhood education community.
• Support coordination with Quality Systems & Planning Specialist to review and update staff records to ensure requirements are met as needed
• Responsible for operations of all education services at all sites; ensure smooth operations and promote a positive atmosphere in providing quality services.
• Work collaboratively to implement early childhood education programming in accordance with all applicable state, federal and local regulations; licensing, contractual and Agency requirements; and Head Start Performance Standards.
• Oversee Early Childhood Education staff to ensure that programs and services is delivered accordingly.
• Support the operations of the center-based program (including CACFP) and home-based programs, as needed; support planning for daily staffing at the center as needed
• In collaboration with Child Development Specialists complete and conduct performance evaluations and professional development plans for teaching staff and home-educators.
Education Supervision & Monitoring
• Align classrooms with Head Start and State standards (e.g. ensure teachers use child data to individualize weekly lesson plans); responsible for communicating feedback from educational observations to teaching teams and ensuring proper training and follow up
• Ensure compliance of center-based programs with Head Start performance standards; responsible for communicating feedback from educational observations to assigned teaching teams and Director of ECE and ensuring proper training and follow up
• In collaborations with the Child Development Specialists review and provide weekly feedback to early educators on lesson plans, individual learning plans, and school readiness goals.
• Responsible for ensuring that teachers are meeting or exceeding national benchmarks for teacher quality and CLASS.
• Provide support, feedback, and guidance to all education staff on the implementation of: Parent-Teacher Conferences, DRDP assessments, Environment Rating Scales (ITERS/ECERS), PQI, CLASS, Child School Readiness Goals, center school readiness goals, and all other education related programmatic goals/plans
• Oversee coaching activities and monitor and supervise coaching staff.
• Work closely with the Director of ECE to ensure that all needed services are being provided, that all data is being collected, and that reports are being reviewed to ascertain child outcomes and make improvements to services and to program design.
• Ensure the health and safety of all children, parents and staff participating in the ECE programs.
• Monitor/support program teams with program timelines deadlines
• Complete/ensure completion of Environment Rating Scale (ITERS/ECERS), CLASS, yearly
Training and Professional Development
• Working with Education supervisors and other Specialists, develop annual training calendar
• Develop and execute annual professional development plans and goals for education staff, incorporating topics identified in individual coaching plans; track teachers’ trainings, and other professional development activities, and meet semi-annually to review progress
• Responsible for maintaining early education program training/professional development plans
• Provide early education trainings, resources, and plans to support implementation of: High/Scope Curriculum, STEAM, CSEFEL, school readiness goals, trauma-informed care, culturally sensitive care, individualization for children, assessment, and other appropriate topics that are developmentally appropriate practice
• Support implementation of parent engagement calendar
• Provide leadership in the area of early childhood development research and best practices
• Conduct/ensure completion of teaching practices assessment tool on all early education staff (Classroom Assessment Scoring System Tool for center-based teachers; and semiannual Home Visit Rating Scales, HOVRS, for each home educator)
• For all early education staff, develop specific, measurable, attainable, relevant, time-limited (SMART) goals and plans based on assessment data and analysis of staff’s self-identified needs (teaching practices, etc.).
• Support teaching practices SMART goals for assigned staff through regular supervision
• Use results of above assessments to identify educators who will receive intensive, individualized coaching and support
• Provide group coaching to all direct center-based teachers and home educators, to improve teacher-child interactions (CLASS/Environment Rating Scales) and child outcomes (DRDPs): conduct monthly Teacher Learning Collaborative cohorts.
• Attend meetings and trainings, as requested, to keep abreast of trends in the various service areas.
• Perform other relevant responsibilities as required by the program and as assigned
• Model the Standard of Conduct Policy when interacting with parents, community members and Colleagues
• In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description
• Evening and weekend work, as required
• Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and philosophy.
• Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
• Organized and able to successfully meet daily objectives; have the ability to lead a positive team atmosphere; have mediation and negotiation skills; possess effective conflict resolution skills.
• Pertinent Federal, State, City and other laws, rules, regulations and guidelines including California Education Code, Head Start Performance Standards.
• Principles, practices, methods and techniques applicable to the Early Head Start and Head Start Program, including program design, objectives, assessment and evaluation.
• Principles of organization and work management, staff training and management development techniques.
• Knowledge of child growth and development, Head Start Performance Standards, Head Start Early Learning Outcomes Framework, Child Care Licensing Regulations, Quality Rating Improvement System, CACFP, Infant/Toddler Environmental Rating Scale (ITERS), Early Childhood Environmental Rating Scale (ECERS), Classroom Assessment Scoring System (CLASS), OHS Monitoring Review Protocols, and Teacher-Child Interaction Rating scales
• Ability to acquire knowledge and apply principles, strategies and skills necessary to assess the implementation of High/Scope Curriculum, Ages & Stages Questionnaire (ASQ) , Child Plus, Learning Genie, and early childhood environments.
• Applicable laws, statues, codes, regulations, policies and procedures, related to Head Start/ early Head Start and State Preschool programs. Rules, regulations, policies, procedures, contracts, and State and federal laws, codes, and regulations relating to non-profit agencies.
• Personnel management principles and practices, including selection, training, supervision and performance evaluation.
• Plan, organize, direct and coordinate a variety of administrative activities in the diverse multi-cultural, multi-ethnic communities served.
• Ability to maintain a well-balanced demeanor; demonstrate excellent interpersonal and intrapersonal skills.
• Ability to handle highly stressful and sensitive situations in a professional manner.
• Ability to interpret and implement complex policies and regulations.
• Develop and maintain appropriate internal program controls, coordination, evaluation and reporting mechanisms and recommend effective measures for appropriate solutions.
• Analyze, assess and interpret statistical and programmatic data and; prepare and present a variety of related reports mentioned in the ‘Responsibilities’ section.
• Plan, coordinate, schedule and administer the functions and activities of the program in accordance with applicable State and Federal laws, codes, policies, regulations and procedure.
• Select, train, supervise and evaluate subordinate personnel.
• Make public presentations to large groups, explaining complex issues in an understandable way.
• Grant funding and programs to support the strategic objectives of a Head Start program.
• Data, analysis, synthesis, and control procedures, statistical and narrative data analysis practices. Policies and objectives of assigned program and activities.
• Knowledge in the implementation of education program policies and procedures; experience with licensing requirements and guidelines.
• Communicate orally and in writing using correct English (spelling, grammar, vocabulary and punctuation).
• Preferred Bilingual (English/Spanish); effective oral and written communication.
EDUCATION AND EXPERIENCE:
• Hold Bachelor’s Degree from a recognized college or university preferably with a major in Early Childhood Education, Psychology or a related field. Master’s degree preferred
AND At least 5 years of direct management level experience, as an assistant director or manager level, in an educational or similar program of 20+ employees or more is required.
• At least two years of successful teaching experience, preferably including hands-on experience in curriculum/program development and design.
• At least 2 years of experience overseeing a Head Start, Early Head Start, and/or State Preschool programs.
• Experience in meeting the needs of all children including at risk, special needs and culturally diverse populations.
• Established reliability in CLASS preferred.
• Knowledge of State Department of Education – Title V, and Dept. of Social Services Title 22
• Must maintain First Aid (infant/child/adult) and CPR certification
• Experience working with adult learners.
• Any other combination of training and/or experience that demonstrates the applicant is likely to possess the required skills, knowledge and abilities may be considered.
• Proficient in developing and maintaining cooperative staff relationships.
• Excellent written and verbal communication skills.
• Ability to receive and implement constructive feedback.
• Experience in working with diverse cultures
• Intermediate to advanced computer skills, internet and e-mail.
• Bilingual in English/Spanish preferred.
• Occasional driving is required. Must provide own vehicle, valid California driver license and proof of full insurance coverage.
• CA Commission on Teacher Credentialing, Program Director Permit
• CLASS certified
• First Aid certification, Child CPR certification.
• Health screening.
• Negative tuberculosis screen (TB)(required).
• TDAP or DTAP clearance (required)
• MMR Clearance (required)
• Must provide proof of being fully vaccinated for COVID-19
• Must pass criminal background check including LiveScan (fingerprinting)
WORK ENVIRONMENT/PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job or that an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The ECE Manager work location can be in any one of the following cities: Bell Gardens, Huntington Park or South Gate, CA. As needed, the ECE Manager will drive to different site locations and training sites (this includes HSA’s main office, Clarendon office, or location to be announced). The majority of the job duties are performed within the office (Clarendon office). These tasks require the following physical demands which include but are not limited to: constant walking, bending; occasional lifting (25 pounds), pushing, squatting and climbing stairs (as needed) in the office or at one of the preschool sites. The employee will complete required documentation (as indicated in the job description) in the office, a location with moderate noise levels, peanut free, and that is a non-smoking facility.
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Human Services Association is an Equal Opportunity Employer and is committed to complying with all applicable laws providing equal employment opportunities. In addition, we complete criminal background checks via Live Scan method (fingerprinting) on all new hire employees.